Reporting research results
General
Cristin is a national research documentation system that encompasses the higher education sector in Norway, as well as the institute sector and the regional health authorities. Data reported in Cristin is the basis for reporting publication points to the DBH database (Database for Statistics on Higher Education), reporting publication data for projects under the auspices of the Research Council of Norway, and for internal allocation of budget funds.
Furthermore, academic staff can use Cristin to keep an overview of their own publications, activities and results, and to link to and publish data on websites, for application purposes etc.
Who must report research?
Everyone who conducts research and/or produces scientific/artistic material as part of their employment relationship with AHO:
- Academic staff in permanent positions
- PhD candidates
- Academic staff in project-based positions/temporary positions
- Adjunct professor positions submit reports for their academic production as part of their employment relationships with AHO
- Emeriti/emerita
Employees without research obligations (e.g. part-time teachers) are not obliged to report research.
Results and activities to be reported in Cristin
- Research projects, including external PhD projects
- Research results in the form of scientific publications (the Norwegian Scientific Index (NVI) categories in Cristin)
- The results of scientific and artistic research in the form of design products, works etc.
- Research dissemination to peers or the general public
- Research stays abroad
Teaching and supervision should not be reported.
Project applications should not be registered in Cristin, but must be reported to the Research Administration.
How to report in Cristin.
Cristin is a self-explanatory system, and researchers enter their data themselves. Data are registered on a running basis throughout the year.
Personal data
The superuser (the library) creates profiles in Cristin on the basis of data from the payroll system SAP.
Researchers edit their own researcher profiles. Researchers and others who register in Cristin must enter all co-authors and the author's addresses for their publications.
Requirements for scientific publications
There are three categories of scientific publications:
- articles in scientific journals
- articles/chapters in scientific anthologies
- scientific monographs
The publication must be published in an approved publication channel (see the Norwegian Centre for Research Data’s (NSD) Register for Scientific Journals, Series and Publishers). The criteria are described more closely in the Norwegian Association of Higher Education's report A Bibliometric Model for Performance-based Budgeting of Research Institutions. In order to qualify for publication points, AHO must be referred to as the author’s address in the publication itself; see the Guidelines for crediting academic publications to AHO. The year of publication shall be the same as the year of reporting and be stated in the publication. Only first editions count. Researchers must submit a copy of the publication (in hardcopy or as a PDF) where the title, author's address (institutional affiliation), the year and the source of publication is stated. Copies shall be submitted to the AHO library (bibliotek@adm.aho.no) on a running basis.
Requirements for artistic research
Reported works, products, productions etc. must have been peer-reviewed and have been made available to the public/published. The heads of institutes are responsible for ensuring that everything reported as the results of artistic research meets these basic quality requirements. See also AHO’s guide for registering research in Cristin.
Training and user support
Cristin provides a general registration guide. If user support is required for reporting in Cristin, the Research Administration can help with the registration of projects, and the library can help with publications and other results.
Deadline for annual report
Data are registered on a running basis throughout the year. The annual deadline for registering data for the previous year in Cristin is 31 January.
Quality assurance
The heads of institutes have special responsibility for ensuring that all academic employees report their research and for ensuring that the reported artistic research meets the quality requirements. The library is the institution’s superuser and quality assures all NVI (the Norwegian Scientific Index) items:
- Compares the registered author’s address with that of the original publication
- Compares the year of publication with that of the original publication
- Keeps a regular overview of all NVI publications
- Identifies any potential conflicts of interests in connection with co-publication with other institutions.