Research
Publication & dissemination
Copies and distribution of PhD theses
Copies:
AHO pays for the printing of 70 copies. The candidate may pay for more copies. The printer will invoice the candidate directly.
Distribution:
The printed copies of the thesis are distributed as follows:
- Ten free copies to the candidate
- Seven copies to the National Library
- Seven copies to the library (for lending)
- Four copies to the committee and defence chair
- Two to four copies to the supervisors
- One copy to the chair of the PhD programme
- One to five copies to the Research Committee
- Four copies to the Research Administration
- Around 20–25 copies are made available to the audience during the public defence of the thesis.
The thesis is not for sale, but will be made electronically available in ADORA.
Crediting academic publications
Background
Author’s addresses have an important function in relation to crediting the research institutions to which the authors are affiliated. It is very important that AHO’s researchers credit their affiliation to AHO in their publications in order for the publication to confer publication points in connection with DBH (Database for Statistics on Higher Education) reporting. If a publication has several co-authors, the publication points are divided between the authors. The Norwegian Association of Higher Education Institutions (UHR) recommends that, as a rule, the address of the institution must be given in a publication if it has made an essential and substantial contribution to, or provided a basis for an author’s contribution to, the published work.
Main rule:
When an AHO employee is the author or co-author of a publication, the address ‘The Oslo School of Architecture and Design’ or ‘Arkitektur- og designhøgskolen i Oslo’ should be used, provided that the publication is a product of work performed in his or her position at AHO. In addition, the name of the institute or research unit should appear.
The rule may also include works and design products (results of artistic research), provided that they are the results of work performed in the position at AHO.
Secondary positions
AHO employees employed in secondary positions at other institutions should normally credit both AHO and the other institution for work carried out as part of the secondary position, and AHO alone for work carried out as part of their primary position. The same applies to persons employed in secondary positions at AHO.
Please note that if several institutions are credited as an author's address, the publication points shall be distributed equally among the institutions. This concerns both researchers in secondary positions at AHO and AHO employees who have secondary positions elsewhere.
Externally paid researchers affiliated to AHO
The author's address of externally paid researchers should be clarified when a contract is entered into with the individual researcher. Responsible party: the project manager
PhD candidates
PhD candidates at AHO shall comply with the main rule and state AHO as their author’s address. Unless otherwise agreed, externally financed PhD candidates shall give both AHO’s and the primary employer’s address as their author's address, provided that both parties have actually made an essential and substantial contribution (cf. UHR's Recommended guidelines for crediting academic publications to institutions).
Open access to scientific publications
See the national guidelines for open access to scientific publications.
Open access publishing policy
Publications by AHO
Design and quality assurance of bibliographic data
The Research Administration is responsible for the template for theses (Con-text thesis).
The library can help with quality assuring bibliographic data for publications that do not follow a fixed template.
ISBN and ISSN
ISBN (books) and ISSN (series and journals) are numerical codes for unique identification of publications and are particularly useful for sales and bibliographic registration. The number in itself does not convey any form of legal or copyright protection.
Publications by AHO can be assigned an ISBN if expedient for identification and sales/dissemination purposes. ISBNs are normally not assigned to student work.
The library administers ISBNs and ISSNs. ISBNs for theses are assigned to the Research Administration, not to the individual candidates.
Active ISSN series:
- Con-text thesis (1502-217x)
- AHO works (2387-5771)
Discontinued ISSN series:
- Research magazine (0804-0729)
- Con-text thesis (1503-217x)
- Yearbook (0802-748x)
- AHO works (1890-8799)
Legal deposits
For the library:
Give 7 copies of all publications to the library.
For the National Library of Norway:
The duty to legally deposit material is set out in the Act relating to the legal deposit of generally available documents.
From January 2023 it is only the digital file (print file) that shall be deposited.
Recommended Open access publication channels
Journals within design, architecture and landscape architecture that support open access publication.
AP: Online Journal in Public Archaeology (OA)
Amnis (OA)
Amnis is a French journal with an international editorial board. It aims at providing researchers with a
tool that contributes to a thorough and diversified reflection on the recent past, present and future of
(East and West) European and (North, South and Central) American societies (19th to 21st centuries).
Amnis is scientific level 1.
Anglistica Aion (OA)
Anglistica Aion archive
Anthropology in Action (OA)
reports, and book reviews in applied anthropology. Contributions reflect the use of anthropological
training in policy- or practice-oriented work and foster the broader application of these approaches to
practical problems. The journal provides a forum for debate and analysis for anthropologists working
both inside and outside academia and aims to promote communication amongst practitioners,
academics and students of anthropology in order to advance the cross-fertilisation of expertise and
ideas.
Arbeiderhistorie (OA)
Arbeiderhistorie, årbok for Arbeiderbevegelsens arkiv og bibliotek, er det sentrale tidsskriftet i Norge for forskning i arbeiderbevegelsens og arbeiderklassens historie i en lokal, nasjonal og internasjonal sammenheng. Fra og med 2017 utgis Arbeiderhistorie med åpen tilgang (open access). Tidsskriftet inneholder vitenskapelige artikler og populærhistoriske tekster og er rikelig illustrert. Arbeiderhistorie henvender seg til folk i arbeiderbevegelsen, forskere, studenter og alle som er interessert i venstresidens historie i vid forstand.
Arbeiderhistorie har utkommet med én utgave i året siden 1987. Arbeiderhistorie utgis av Universitetsforlaget på vegne av Arbeiderbevegelsens arkiv og bibliotek.
Arbeiderhistorie is scientific level 1.
Archaeology International (OA)
The UCL Institute of Archaeology is the largest centre for research and teaching in the fields of archaeology, cultural heritage, conservation and museum studies in Britain. It hosts events on many different aspects of archaeology and it is linked to a wide range of heritage organisations, museums and archaeological societies internationally, providing an outstanding research environment for staff, students and visitors.
Archaeology International, produced annually, combines news about Institute activities with reports on research, both on new and on-going projects, carried out by members of staff. Refereed articles reflect the broad geographical, theoretical and methodological scope of
research at the Institute. Reports and news items cover topics such as recent publications by Institute staff, current fieldwork and aspects of the history of the Institute. The intended audience is both academic researchers and those with a general interest in archaeology and
heritage.
Architectural Histories (OA)
Architectural Histories is the international, blind peer-reviewed scholarly journal of
the EAHN that creates a space where historically grounded research into all aspects of
architecture and the built environment can be made public, consulted, and discussed. The
journal is open to historical, historiographic, theoretical, and critical contributions that engage
with architecture and the built environment from a historical perspective. For more
information and how to submit a paper click here.
Architecture MPS (OA)
AMPS (Architecture, Media, Politics, Society) is an international nonprofit research organisation. Its
journal is Architecture_MPS. The journal is published by UCL Press. Current issue here.
AMPS sees the definition, debates and concerns of the built environment as intrinsic to those at the heart
of other social, cultural and political discourses. The territory it seeks to explore is an overlaid terrain in
which the physical, material and the environmental are critically examined through the prism of the cultural,
the mediatic, the social and the political.
Its focus is cross disciplinary and draws on the media, politics and the social sciences. It invites participation
from all sectors: architects, planners, policy makers, artists, academics, the public and community activists.
It functions as an open access platform for publication, a forum for debate through conferences and
workshop, a conduit for book publications and also operates as an academic resource repository. Run by
information professionals, the repository offers up-to-date materials and listings for research.
AMPS is scientific level 1.
Arctic, Antarctic and Alpine research (OA)
Arctic, Antarctic and Alpine research publishes original research covering a variety of disciplines including ecology, climatology, geomorphology, glaciology, hydrology, paleoceanography, biogeochemistry, and social science to promote a better understanding of cold regions environments within Earth systems research.
Arctic, Antarctic and Alpine research is scientific level 1.
Cultural Science Journal (OA)
Cultural Science Journal is an interdisciplinary journal, taking advantage of recent advances in evolutionary and complexity sciences, to investigate cultural systems at micro (agent), meso (institution) and macro (network) scale. We are interested in the production of new ideas and knowledge, especially across disputed borders between systems, groups and identities.
Digital Medievalist (OA)
research and scholarship, theoretical articles on digital topics, notes on technological topics,
commentary pieces discussing developments in the field, bibliographic and review articles, tutorials, and
project reports. The journal also commissions reviews of books and major electronic sites and projects.
All contributions are reviewed before publication by authorities in humanities computing. Submissions
to DM should concern topics likely to be of interest to medievalists working with digital media, though
they need not be exclusively medieval in focus.
Digital Medievalist is scientific level 1
International Journal of Anthropology and Ethnology (OA)
International Journal of Anthropology and Ethnology is an open access, peer-reviewed, scholarly journal.
It considers articles in the fields of Anthropology and Ethnology, concerning theory, policy and practice,
especially the critical global issues and challenges people are facing up to all over the world.
International Journal of Architectural Research (OA)
ArchNet-IJAR is an interdisciplinary scholarly open access journal of architecture, planning, and built
environment studies. The journal aims at establishing a bridge between theory and practice in the fields of
architectural and design research, and urban planning and built environment studies.
ArchNet-IJAR Objectives
ArchNet-IJAR objective is to establish a bridge between theory and practice in the fields of architectural and
design research, urban planning, and built environment studies. It reports on the latest research findings
and innovative approaches for creating responsive environments, with special focus on architecture and
planning in developing countries. ArchNet-IJAR is truly international and aims at strengthening ties between
scholars from different parts of the world with contributors and readers reaching across geography,
boundaries, and cultures.
Journal of Urban and Landscape Planning (OA)
Landscape and Urban Planning is an international journal aimed at advancing conceptual, scientific, and applied understandings of landscape in order to promote sustainable solutions for landscape change.
Reporting research results
General
Cristin is a national research documentation system that encompasses the higher education sector in Norway, as well as the institute sector and the regional health authorities. Data reported in Cristin is the basis for reporting publication points to the DBH database (Database for Statistics on Higher Education), reporting publication data for projects under the auspices of the Research Council of Norway, and for internal allocation of budget funds.
Furthermore, academic staff can use Cristin to keep an overview of their own publications, activities and results, and to link to and publish data on websites, for application purposes etc.
Who must report research?
Everyone who conducts research and/or produces scientific/artistic material as part of their employment relationship with AHO:
- Academic staff in permanent positions
- PhD candidates
- Academic staff in project-based positions/temporary positions
- Adjunct professor positions submit reports for their academic production as part of their employment relationships with AHO
- Emeriti/emerita
Employees without research obligations (e.g. part-time teachers) are not obliged to report research.
Results and activities to be reported in Cristin
- Research projects, including external PhD projects
- Research results in the form of scientific publications (the Norwegian Scientific Index (NVI) categories in Cristin)
- The results of scientific and artistic research in the form of design products, works etc.
- Research dissemination to peers or the general public
- Research stays abroad
Teaching and supervision should not be reported.
Project applications should not be registered in Cristin, but must be reported to the Research Administration.
How to report in Cristin.
Cristin is a self-explanatory system, and researchers enter their data themselves. Data are registered on a running basis throughout the year.
Personal data
The superuser (the library) creates profiles in Cristin on the basis of data from the payroll system SAP.
Researchers edit their own researcher profiles. Researchers and others who register in Cristin must enter all co-authors and the author's addresses for their publications.
Requirements for scientific publications
There are three categories of scientific publications:
- articles in scientific journals
- articles/chapters in scientific anthologies
- scientific monographs
The publication must be published in an approved publication channel (see the Norwegian Centre for Research Data’s (NSD) Register for Scientific Journals, Series and Publishers). The criteria are described more closely in the Norwegian Association of Higher Education's report A Bibliometric Model for Performance-based Budgeting of Research Institutions. In order to qualify for publication points, AHO must be referred to as the author’s address in the publication itself; see the Guidelines for crediting academic publications to AHO. The year of publication shall be the same as the year of reporting and be stated in the publication. Only first editions count. Researchers must submit a copy of the publication (in hardcopy or as a PDF) where the title, author's address (institutional affiliation), the year and the source of publication is stated. Copies shall be submitted to the AHO library (bibliotek@adm.aho.no) on a running basis.
Requirements for artistic research
Reported works, products, productions etc. must have been peer-reviewed and have been made available to the public/published. The heads of institutes are responsible for ensuring that everything reported as the results of artistic research meets these basic quality requirements. See also AHO’s guide for registering research in Cristin.
Training and user support
Cristin provides a general registration guide. If user support is required for reporting in Cristin, the Research Administration can help with the registration of projects, and the library can help with publications and other results.
Deadline for annual report
Data are registered on a running basis throughout the year. The annual deadline for registering data for the previous year in Cristin is 31 January.
Quality assurance
The heads of institutes have special responsibility for ensuring that all academic employees report their research and for ensuring that the reported artistic research meets the quality requirements. The library is the institution’s superuser and quality assures all NVI (the Norwegian Scientific Index) items:
- Compares the registered author’s address with that of the original publication
- Compares the year of publication with that of the original publication
- Keeps a regular overview of all NVI publications
- Identifies any potential conflicts of interests in connection with co-publication with other institutions.
Approval and submission of NVI publications
The Cristin superuser (the library) reviews the NVI items and submits any questions and cases of doubt to the Research Committee for a professional assessment. It then presents the joint report to the Rector for final approval. The superuser approves via Cristin and submits the file. If AHO chooses to use the dissemination and works categories as a basis for internal performance-based budgeting, the Research Committee shall consider any questions of doubt.Self-archiving in ADORA via Cristin
Research ethics and data protection
The research at AHO shall comply with the relevant regulations for the handling of various data and research issues.
AHO has procedures in place in relation to guidance and internal control of student and research projects that fall within the scope of special legislation and/or process personal data.
Data protection official
The Norwegian Centre for Research Data (NSD) is the data protection official for AHO, and you must report any projects that involve personal data to NSD. NSD Data Protection Official provides information and advice and you can easily check whether you must report your project by visiting their website: www.nsd.uib.no/personvern
Responsibility for approval
The project manager is responsible for clarifying whether the project needs approval or must be reported to NSD and for ensuring that the necessary permits are obtained.
Guidelines for good research practice (AHO)
Researchers at AHO must:
- Comply with the provisions in the Act relating to Universities and University Colleges that concern rights and obligations relating to academic freedom
- Familiarise themselves and comply with AHO’s ethical guidelines and the guidelines that apply within their research field
- Take into account that all research entails a responsibility for the knowledge the researcher gains access to, contribute to ensuring that this knowledge is not misused and that it benefits society
- Must not keep any aspects of their research activities secret to other researchers at AHO, except in cases where there are good and publicly accepted grounds for confidentiality
- Ensure that the scientific results for which the individual is responsible are sound enough to support the conclusions and that the raw data / sources used for the publications are available
- Explain how funds made available to their research have been managed
- Comply with the rules that apply to scientific publication in their field
- Where possible, participate in collegial communities that analyse and communicate research methods and results
- As an institution, AHO's handling of research ethics issues is subject to the same guidelines as its employees
The Norwegian National Research Ethics Committees
Here you will find both overriding ethical guidelines and the ethical guidelines that apply to the different subject and theory areas: www.etikkom.no
Project Application Guidance
Apply for internal funds
Funds for Research Cooperation
The idea behind the fund is to stimulate research activity and develop projects in collaboration across AHO. Projects can be research applications, seminars, educational activities, courses, networking and other.
Formal requirements:
- All applications must include at least one collaborator from another institute at AHO.
- All applications must argue how their project will contribute to cooperation across AHO.
- It should be as specific as possible, about the initiative’s timeframe, outcome and in particular regarding activities: describe how these are seen to contribute towards research stimulation and cooperation across AHO.
- The project and the outcome of the project should be comprehensible also for researchers that are not part of the research field the project is situated in.
- As the goal of this fund is to stimulate research and cooperation across the school we would ask that the relevance of the project is clearly described and articulated.
- In addition, the budget must be realistic, clear and support the overall aim of the application.
- Degree of collaboration across AHO
- Expected results
- Realism and specificity of budget
- Accessibility of expected results
- Expected value for AHO as a whole
- Presence of external peer-review or funding
- A total budget of 400 000 NOK is available for all applications per year.
- A key issue concerning the budget is that it does not cover things that should be on the ordinary strategic budgets of the institutes/centres.
- Application deadline are 1 February and 1 October each year.
- FU processes and recommends applications to rector who has decision-making authority.
- All granted projects must be reported to FU after the project period ends
For faculty planning to apply, please contact research administration well in advance. They will be able to guide and advise.
To give applicants an example of an exemplary application, please see the application from the research group urban digital living. Link to application
Publication fund
AHO covers author payment expenses (Article Processing Charges, APC, Article Submission Charges and similar) in pure Open Access journals and books.
Support can also be given to hybrid journals at level 2. Applications that meet the criteria will be processed on an ongoing basis. Note that the publication fund has limited funds that apply per calendar year.
Articles and books that receive support must be available openly online without barriers to access such as login or IP filtering.
The journal or book publisher must have clear guidelines for open access and the price of author payment, and this information should be available on the publisher's website.
The applicant must be an employee or student at AHO and be a corresponding author for articles, or author of a monograph or editor of an anthology. The corresponding author is the author/authors responsible for submitting the article and follow-up of the publication process at the publisher. The affiliation must appear in the publication's indication of institutional affiliation.
The maximum amount covered per article, anthology chapter or monograph is NOK 30 000. Support is not given to cover expenses for color printing, extra illustrations, large volumes and the like.
Support is only given to cover author payment for articles that have been accepted for publication. Support is not given to articles that have been submitted but not accepted, or to articles that have already been published.
Article/monograph/chapter that receives support must be registered in Cristin at the time of publication.
Supported articles or books must meet the criteria for a scientific publication according to the Norwegian publication indicator. The journal must be on level 1 or 2 in NSD's register of publication channels. The same requirement applies to publishers of monographs/anthologies.
The library and Prorector for Research manage the publication fund.
The guidelines may be changed without notice, but without retroactive effect for applications that have already been processed.
Send application by e-mail to Annette Medhus
Research leave
Application form for research leaves
Reports completed Research Leave
Peter Hemmersam - Report completed Research Leave
Solveig Sandnes - Rapport fra fullført forsknignstermin (in Norwegian)
Research leave – guidelines for awarding leaves
1. General
The purpose of the Research Leave is to provide permanent employees in teaching and research positions exempt from teaching and administrative tasks in order to be able to concentrate on research activities (including artistic creative activities).
Research Leave is an offer that employees in teaching and research positions can apply for and be awarded according to specific guidelines, not a right employee accrues automatically after a certain number of years. It is a precondition that the employee has had normal teaching and administrative duties.
All permanent employees in a minimum 50% position can apply for 1 year of Research Leave after a minimum of 6 years of service, or ½ year after a minimum of 3 years of service.
2. Application
All applicants must complete the application form for Research Leave. The applicant shall provide a description of the research project, specify goals and outline the work plan for the Research Leave. Four main criteria shall be fulfilled and documented in the application.
- The application should consist of a project with expected results that can be presented or documented. The project can be research project, teaching project or development project.
- The application's professional quality and realism must be elaborated and explained
- The application must document relevance to AHO
- A written recommendation or approval from the head of Institute must be attached when the application is submitted. Here it must be stated that the Institute supports the application and that the application is connected to the Institute's strategic goals for research and education.
3. Rights and duties during the Reserach Leave
The employee receives full pay during the Research Leave, and is exempt from the teaching obligation, attendance obligation and administrative duties unless something else has been agreed upon by granting a Research Leave. The person who is given the Research Leave is obliged to concentrate his / her efforts on the project that forms the basis for the application for Research Leave. It is not allowed to undertake other kinds of work or other things that may hinder the planned research tasks without the consent of AHO.
The department is responsible for arranging temporary temps for its employees.
4. Reporting
The Institute are responsible to monitor the research leave. Anyone who has had a Research Leave, shall within one month after the termination of the term, submit a concise report to the Institute, and copy FU about goal achievement etc. in the period. The report is public and will be made available to other employees at AHO. This is done to inform about what has been achieved, but to be used as inspiration for later applications for Research Leave.
5. Award criteria
When awarding a Reserach Leave, emphasis is placed on the following:
Assessment criteria
- The application must contain a concrete project where the objective is a concrete result that can be described, documented or presented.
- The application's professional quality and realism
- The application must be relevant to AHO
- Competence building at AHO
- Gender equality, including women's opportunity to qualify for promotion.
- Special workload and effort for AHO
- Service time and previous Research Leaves (and result of this)
6. Service time
When calculating the service time for Research Leave, the number of semesters / years in ordinary service is based on the previous term. For permanent employees with reduced working hours, the time is converted to the entire earning year.
When calculating the service time, time in a temporary scientific position with teaching duties, which is followed by direct appointment in a permanent position same place, shall count on the same basis as service time as a permanent employee.
Leave without pay is not included in the service time, nor buy-out from all or some part of the permanent position. Sickness and pregnancy, welfare permits etc. in accordance with the wage regulations' common provisions are included in the service time period.
Reserach Leave with full pay is normally limited to one year's duration.
7. Procedure for application and case processing
Applications for Research Leave are processed once a year with a fixed application deadline on 10 October
The earliest starting point for Reserach Leave is the spring semester in the following year.
It must be clarified in advance who covers any costs associated with the application before it is passed on to FU. This can be the cost of travel, infrastructure, equipment etc.
The Research Committee makes a prioritized recommendation to the Rector who makes the decision in the case.
AHO has established a guiding upper limit of 2 full-time Research Leaves per year.
Project management and reporting
Creating a new project
- Fill in the "Creating a new project"-form
- An approved and signe agreement
- A budget for the entire project period
PhD Elective courses
The applications should be processed well ahead of time, for instance October for the spring semester and March for the fall semester. We believe this will provide our own PhD fellows with a wider array of courses, and our researchers with a great opportunity to advance their own research.