Publication & dissemination

Copies

AHO covers the cost of printing 50 copies of the dissertation. The candidate can order additional copies at their own expense and will be directly invoiced by the printing company.

Distribution

The printed dissertations will be distributed as follows:

• Seven copies to the library (for lending)

• Four copies to the committee and the chair of the defence
• Two to four copies to the supervisors
• 1 copy to the head of the PhD program
• One to five copies to the Research Committee
• One copy to the research administration
• The remaining complimentary copies to the candidate

The thesis is not for sale but will be available electronically in ADORA.

Background

Author’s addresses have an important function in relation to crediting the research institutions to which the authors are affiliated. It is very important that AHO’s researchers credit their affiliation to AHO in their publications in order for the publication to confer publication points in connection with DBH (Database for Statistics on Higher Education) reporting. If a publication has several co-authors, the publication points are divided between the authors. The Norwegian Association of Higher Education Institutions (UHR) recommends that, as a rule, the address of the institution must be given in a publication if it has made an essential and substantial contribution to, or provided a basis for an author’s contribution to, the published work.

Main rule:

When an AHO employee is the author or co-author of a publication, the address ‘The Oslo School of Architecture and Design’ or ‘Arkitektur- og designhøgskolen i Oslo’ should be used, provided that the publication is a product of work performed in his or her position at AHO. In addition, the name of the institute or research unit should appear.

The rule may also include works and design products (results of artistic research), provided that they are the results of work performed in the position at AHO. 

Secondary positions

AHO employees employed in secondary positions at other institutions should normally credit both AHO and the other institution for work carried out as part of the secondary position, and AHO alone for work carried out as part of their primary position. The same applies to persons employed in secondary positions at AHO.

Please note that if several institutions are credited as an author's address, the publication points shall be distributed equally among the institutions. This concerns both researchers in secondary positions at AHO and AHO employees who have secondary positions elsewhere.

Externally paid researchers affiliated to AHO

The author's address of externally paid researchers should be clarified when a contract is entered into with the individual researcher. Responsible party: the project manager

PhD candidates

PhD candidates at AHO shall comply with the main rule and state AHO as their author’s address. Unless otherwise agreed, externally financed PhD candidates shall give both AHO’s and the primary employer’s address as their author's address, provided that both parties have actually made an essential and substantial contribution (cf. UHR's Recommended guidelines for crediting academic publications to institutions). 

Landscape and Urban Planning is an international journal aimed at advancing conceptual, scientific, and applied understandings of landscape in order to promote sustainable solutions for landscape change.

See the national guidelines for open access to scientific publications.

Design and quality assurance of bibliographic data

The Research Administration is responsible for the template for theses (Con-text thesis).

The library can help with quality assuring bibliographic data for publications that do not follow a fixed template.

ISBN and ISSN

ISBN (books) and ISSN (series and journals) are numerical codes for unique identification of publications and are particularly useful for sales and bibliographic registration. The number in itself does not convey any form of legal or copyright protection.

Publications by AHO can be assigned an ISBN if expedient for identification and sales/dissemination purposes. ISBNs are normally not assigned to student work.

The library administers ISBNs and ISSNs. ISBNs for theses are assigned to the Research Administration, not to the individual candidates.

Active ISSN series:

• Con-text thesis (1502-217x)
• AHO works (2387-5771)

Discontinued ISSN series:

• Research magazine (0804-0729)
• Con-text thesis (1503-217x)
• Yearbook (0802-748x) 
• AHO works (1890-8799)

Legal deposits

For the library:
Give 7 copies of all publications to the library. 

For the National Library of Norway:
The duty to legally deposit material is set out in the Act relating to the legal deposit of generally available documents. 
From January 2023 it is only the digital file (print file) that shall be deposited. 

General

Cristin is a national research documentation system that encompasses the higher education sector in Norway, as well as the institute sector and the regional health authorities. Data reported in Cristin is the basis for reporting publication points to the DBH database (Database for Statistics on Higher Education), reporting publication data for projects under the auspices of the Research Council of Norway, and for internal allocation of budget funds.

Furthermore, academic staff can use Cristin to keep an overview of their own publications, activities and results, and to link to and publish data on websites, for application purposes etc.

Who must report research?

Everyone who conducts research and/or produces scientific/artistic material as part of their employment relationship with AHO:

• Academic staff in permanent positions
• ​PhD candidates
• Academic staff in project-based positions/temporary positions
• Adjunct professor positions submit reports for their academic production as part of their employment relationships with AHO
• Emeriti/emerita

Employees without research obligations (e.g. part-time teachers) are not obliged to report research.

Results and activities to be reported in Cristin

• Research projects, including external PhD projects
• Research results in the form of scientific publications (the Norwegian Scientific Index (NVI) categories in Cristin)
• The results of scientific and artistic research in the form of design products, works etc.
• Research dissemination to peers or the general public
• Research stays abroad

Teaching and supervision should not be reported.
Project applications should not be registered in Cristin, but must be reported to the Research Administration.

How to report in Cristin.

Cristin is a self-explanatory system, and researchers enter their data themselves. Data are registered on a running basis throughout the year.

Personal data

The superuser (the library) creates profiles in Cristin on the basis of data from the payroll system SAP.
Researchers edit their own researcher profiles. Researchers and others who register in Cristin must enter all co-authors and the author's addresses for their publications.
Requirements for scientific publications
There are three categories of scientific publications:

• articles in scientific journals
• articles/chapters in scientific anthologies
• scientific monographs

The publication must be published in an approved publication channel (see the Norwegian Centre for Research Data’s (NSD) Register for Scientific Journals, Series and Publishers). The criteria are described more closely in the Norwegian Association of Higher Education's report A Bibliometric Model for Performance-based Budgeting of Research Institutions. In order to qualify for publication points, AHO must be referred to as the author’s address in the publication itself; see the Guidelines for crediting academic publications to AHO. The year of publication shall be the same as the year of reporting and be stated in the publication. Only first editions count. Researchers must submit a copy of the publication (in hardcopy or as a PDF) where the title, author's address (institutional affiliation), the year and the source of publication is stated. Copies shall be submitted to the AHO library (bibliotek@adm.aho.no) on a running basis.

Requirements for artistic research

Reported works, products, productions etc. must have been peer-reviewed and have been made available to the public/published. The heads of institutes are responsible for ensuring that everything reported as the results of artistic research meets these basic quality requirements. See also AHO’s guide for registering research in Cristin.

Training and user support

Cristin provides a general registration guide. If user support is required for reporting in Cristin, the Research Administration can help with the registration of projects, and the library can help with publications and other results.

Deadline for annual report

Data are registered on a running basis throughout the year. The annual deadline for registering data for the previous year in Cristin is 31 January. 

Quality assurance

The heads of institutes have special responsibility for ensuring that all academic employees report their research and for ensuring that the reported artistic research meets the quality requirements. The library is the institution’s superuser and quality assures all NVI (the Norwegian Scientific Index) items:

• Compares the registered author’s address with that of the original publication
• Compares the year of publication with that of the original publication
• Keeps a regular overview of all NVI publications
• Identifies any potential conflicts of interests in connection with co-publication with other institutions.

Approval and submission of NVI publications

The Cristin superuser (the library) reviews the NVI items and submits any questions and cases of doubt to the Research Committee for a professional assessment. It then presents the joint report to the Rector for final approval. The superuser approves via Cristin and submits the file. If AHO chooses to use the dissemination and works categories as a basis for internal performance-based budgeting, the Research Committee shall consider any questions of doubt.