Printing of doctoral dissertations

Approved dissertation

Once the adjudication committee has submitted a recommendation that concludes that the dissertation is found worthy of defence in a disputation, the printing process can begin. Note that the printed dissertation must be identical to the one submitted for evaluation, except rectification of small errors of a formal nature. All such corrections should be entered in an errata list, see point below. You cannot include or replace an article that is published after the dissertation has been submitted.
 

Requisition form

Before printing the thesis, AHO must submit a requisition form to the printing office (Aksell, previously Bodoni). You will receive a draft and be asked to complete the necessary information and sign the form. Then the research administration sends the form to Aksell and the printing process can start.
 

Printing

Aksell is currently printing all of AHO’s doctoral dissertations. A total of 50 copies will be ordered from the print shop, and the school will cover the cost of printing up to a fixed amount determined by AHO. If the printing costs exceed this sum, the candidate must cover the remaining amount. You will get 25 free copies of the printed dissertation, but you can order more copies and pay for them yourself (tell us the number you want in the requisition form).
 
AHO advises you to contact Aksell to arrange a delivery time as soon as the positive committee report is in place and the requisition form has been sent to the printing office. Ideally, the dissertation should be completed two weeks before the defence. Before delivery, carefully review files and verify that everything is correct. This is your responsibility. The research administration will inform you who is your contact person at Aksell.
 
Note: You must send the dissertation, including the cover layer from the information department, to Aksell as one PDF file. Remember to copy the research administration.
 
If desired, you can order a proof copy of the dissertation before the entire edition is printed. With proof printing, one can verify that all pages in the dissertation are included in the correct order and that the quality of illustrations and the thesis generally satisfies the requirements for printing. It is not possible to do proofreading or make any other changes based on the test print, other than technical changes. More information about proof prints can be obtained through your Bodoni contact person.

Fixed printing specifications:

• Format: 17x24 cm
• Paper Feeds: 90g Multi Offset
• Paper cover: 300g Invercote creato matt
• Print feed: 1 + 1 black / 4 + 4 cmyk
• Print cover: 4 + 0 cmyk
• Binding: Glue cutter softcover
• Print originals: PDF
• Color pages: AHO covers up to 40 colour pages per copy. Excess colour pages are covered by the candidate.
• Sample Print: Covered by AHO

Delivery and printing

Aksell receives printable PDFs from the candidate, assembles them in the right order, and scales them to print format (17x24cm). Images and shapes should be in either vector format or 300 dpi resolution. The font must be embedded. Otherwise, the text may fall out or be incorrect. Aksell runs an automatic preflight of all files and provides feedback on the problem.

The candidate reviews and approves a digital proof before printing. If physical proof is needed, this must be arranged in advance.

ISSN number, ISBN and con-text number

This information must be listed on the colophon page (see template). You will get them from the research administration.

The Cover

The Information Department at AHO will design the cover based on material from you. Specifications can be found in the Cover Requirements attachment, which you fill in and send to Eileen Danielsen at ed@aho.no

Errata list

In cases where you discover typos or other formal errors after the dissertation has been sent to the committee, an errata list must be prepared in which all changes made shall be recorded. The evaluation committee may also point out formal errors that should be corrected before the thesis is printed. If you write a preface that was not there in the edition that was sent to the committee, this should also be pointed out in the errata list. You cannot make changes of a professional nature, or in the language itself (add or delete paragraphs and the like).

NB! The Errata list must be sent to the research administration at the same time as the dissertation is sent to the printing office.

Press release

The Information Department will write a news story on the dissertation, based on information from you. In addition, information about the disputation on the website of AHO (calendar) will be published. Necessary information for a news item written for a general audience, in Norwegian (and possibly English), is a brief presentation of the topic in the dissertation and the most important findings/conclusions.

Writing tips: get the main points first, use simple language, and avoid repetitions. Contact the information department for more tips and an interview agreement.

Electronic archiving of the thesis

AHO has a policy that all PhD dissertations must be made available in the publication archive at AHO, ADORA. In addition, it is mandatory to publish a summary of the dissertation. Before archiving, you must clarify the copyright to all articles and illustrations used in the dissertation. The library will send you an agreement form that we ask you to complete and return, contact the library or research administration if you have any questions about this.